How to Write an Office Manager Resume

Before you can unleash your office management skills, you need to choose the right format.

Doing so will ensure your best qualities jump off the page.

The resume format we always recommend to start with is called “reverse chronological” and for good reason. Essentially, it allows the recruiter to instantly see the value you can deliver to the office.

There are two other formats you might want to try:

• Functional Resume – If your office management skills are stronger than your work background, this resume format is recommended. Ideal for talented people with no experience in an office setting or with gaps in employment backgrounds.
• Combination Resume – Combining both “Functional” and “Reverse Chronological”, this format focuses on both your office management skills and work experience. Unlike a functional resume, if you’ve run an office before, you may want to use a unified resume.

After choosing a suitable format for your particular situation, you need to edit your resume layout.

Use an Office Manager Resume Template

The job of an office manager requires great attention to detail.

That way, a complicated resume won’t be enough.

You need a professional looking resume with zero formatting errors.

This means not using Word, which can make your resume messy with every simple change.

Want to bypass formatting issues? Use an office manager resume template.

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What to Include in an Office Manager Resume

The main sections on an office manager resume are:

• Work Experience
• Contact Information
• Skills
• Education

Would you like to go a step further? You can also add these optional sections:

• Awards & Certification
• Languages
• Interests & Hobbies

It sounds great, but what are we writing for each of these episodes?

Read on to learn how.

Would you like to know more about CV sections? View our guide on What to Write on Resume.

How to Correctly Display your Contact Information

Like the important documents file, your communications department doesn’t require skill or creativity.

Yet there is something that should happen – right!

No matter how big the rest of your resume is, the wrong phone number can ruin your interview chances.

The contact information section should include:

• Full Name
• Title – In this case, “Office Manager”
• Phone Number – Check this carefully
• Email Address – Use a professional email address (firstname.lastname@gmail.com), not a personal one (pizzapete@gmail.com)
• (Optional) Location

How to Write an Office Manager Resume Summary or Objective

Did you know that employers only take a few seconds to browse each resume?

This fact highlights the importance of immediate engagement of the recruiter.

To do this, use a resume summary or goal.

These are short, powerful paragraphs that introduce the rest of your resume.

But what’s the difference between the two parts?

A resume summary is a 2-4-sentence summary of your professional experiences and achievements.

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Overall, we recommend that you go with a summary if you have a lot of experience as an office manager. A goal is more weighted on showing your goals, so it is more suitable for those who have not yet worked as an office manager (graduates, career changers or still studying).

How to Make Your Office Manager Work Experience Stand Out

It’s no secret that the work experience department is where jobs are earned and lost.

Ultimately, recruiters need to make sure you can get the job done.

Fortunately, you can create a job-winning work experience section with just a few tips and tricks.

1. Read the job description to search for what the company wants
2. Make a list of your most important achievements
3. Use bullets to list achievements that fit the job description

Here’s the best way to structure your work experience section:

• Position Name / Title
• Company name
• History
• Responsibilities and Achievements

To make your practice different from others, you should focus on your achievements rather than daily tasks. This will show you real examples of how you can improve positivity and office productivity wherever you go.

Instead of saying:

“Organized documents”

Say:

“It has developed a paperless office environment that reduces working hours by 15 weeks”

Now, do you think the first statement will affect the hiring person?

Of course not!

It shows that you are organizing documents, but does not show the results of your work.

The second statement shows that you have reduced your working hours by 15 weeks in an environmentally friendly way. Difficult numbers that prove your skills – you can’t argue with this one!

Use Action Words to Make Your Office Manager Resume POP!

• “Made”
• “Worked”
• “Managed”

… Are common words that the recruiter sees over and over again.

However, you want to differentiate your resume from the competition, which means using strong words to make your achievements stand out:

• Conceptualized
• Determined
• Formulated
• Initiated
• Maximized
• Executed

How to Correctly List your Education

Next, it’s time to talk about your education.

There is nothing too complicated in this section, just enter your educational background in the following format:

• Degree Type and Major
• University name
• Years Worked
• GPA, Honors, Courses and anything else you might want to add

Still need answers? So let us answer some of the most common questions:

What if I haven’t completed the training yet?

• Whether you’re a marketing graduate or still studying, you should mention every academic year to date.

Should I include my high school education?

• The general rule of thumb is to include only your highest education. So include your high school education if you don’t have a relevant degree

What should I put first, my education or my experience?

• Experiences are priority, so these are first. If you have just graduated you will probably need to start education

Need more advice? See our guide on how to list training on a resume.

Top 10 Skills for an Office Manager Resume

What is the employer looking for while browsing your resume?

You have the right skills for the job.

So what skills is the recruiter looking for?

What skills should you list?

1. See job description and other job offers online
2. Highlight all the skills they’re looking for
3. List all highlighted skills and more you can think of

Here are some of the most common office manager skills …

What Else Can You Include?

Congratulations – all the main chapters are now covered.

But don’t turn off the office lights just yet.

You need your resume to really impress!

Doing a good job in the sections above should be enough to shortlist you, but adding additional sections can be the main factor in whether or not you are hired for the manager role.

Include a Cover Letter with Your Resume

Cover letters are an important part of the application process.

As you can see, a cover letter allows you to start a conversation.

Unlike the dozens of general resumes the hiring manager receives every day, a cover letter is a personalized piece of content that shows you go the extra mile.

How to create a cover letter that converts the following:

You should complete the following sections…

Key Takeaways

Did you follow all the advice above?

Then you are in a great position to take on this difficult office management job.

Let’s quickly summarize everything we learned today:

Best format your office manager’s resume. We recommend that you start with reverse chronological format and then use a professional content layout.
Use a resume summary or goal to highlight your best qualities
Focus on the best achievements from your work experience, not your daily responsibilities
Personalize your application with a persuasive cover letter