How to Address a Cover Letter
In a competitive job market, it’s essential to make the best first impression you can make. Little things like cover letter greetings can make a big difference. Nailing the cover letter opening conveys professionalism and adds a personal touch.
It is always best to try to find out the renter’s name on the company website, by calling the company receptionist, or by looking at LinkedIn. If the name is ready and you don’t use it, the hirer will think you are in a hurry and not taking the time to get the cover letter greetings right.
However, it is not always possible to find the name of the person concerned. In such cases, it can be difficult to know how to address an email cover letter, and the danger if you get it wrong is that your carefully crafted professional resume may never be viewed. The good news is that there are options for how to open a cover letter, and it’s not complicated.
How to start a cover letter
Ideally, you should have the name of the right person. Usually it is best to use “Dear” followed by “Mister” or “Madam” (unless you specifically know that a woman prefers “Madam” or “Madam”).
If you are unsure of a person’s gender because they have a name that can be both, use their full name and stop greeting. If you know someone is a qualified professor or doctor, you should use appropriate letter greetings.
Cover letter salutation examples:
- Dear Ms. Jenkins
- Dear Mr. Washington
- Dear Dr. Brown
- Dear Professor Simon
- Taylor White
How to address a cover letter without a contact name
Most job postings do not include a person’s name, and even after doing some research you won’t be able to find out who the hiring manager is. Sometimes companies prefer the hiring manager to be anonymous for various reasons.
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In such cases, you can use general greetings to address your cover letter. Many choose the classic cover letter “Who might be interested”. While it’s a bit old-fashioned, it’s absolutely okay, consider the corporate image and consider if it’s appropriate. Here are some other common greetings you can use …
- Dear Hiring Manager
- Dear Company Name
- Dear Sir or Madam
- Dear HR Manager
Tips for writing a polished cover letter
Main body of the cover letter
How much should a cover letter be? Your cover letter should be short. It should let the employer know what position you are applying for and what your main strengths are. It should not be as detailed as your resume, but should focus on a few key points. Read this guide on what not to write on a cover letter.
Identify and focus on the most important requirements in the job posting. Make sure you follow the employer’s instructions on the letter and reread your cover letter over and over again before sending it.
Cover letter ending
In the last paragraph of your cover letter, let the employer know that you have attached your resume (assuming you have it). Thank them for their time and consideration of you for the position. You can finish by typing in the “Best regards” closing line followed by your email signature.
If you’ve taken the time to write a resume that catches the employer’s attention, and you’ve written a flamboyant cover letter, we hope you’ll move into the interview phase. It would be a tragedy if the employer didn’t know how to contact you, so clearly state this in your email signature. Be sure to include the following:
Address (including city, state and postal code)
You can also add any social media link such as LinkedIn if it helps with your application.
Email subject line
This is one of the most common mistakes the candidate makes and looks sloppy. The hiring manager receives too many emails to open an untitled email. Write a clear email subject line containing the position you are applying for.
Finally, don’t forget to include your resume! If you forget, the hirer may send you a polite e-mail asking you to send it again, or they may not bother you. Many candidates use a resume builder to create attractive, professional looking resumes that stand out.