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How to Give a Two Weeks’ Notice – 3 Samples Included

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How to Give a Two Weeks’ Notice – 3 Samples Included

You have been living this dilemma for a while. Quitting or not quitting …

If you think too much later, you will finally come to the following conclusion: is to let go.

Dance a little happily until you remember that it’s the last thing you have to do, get excited about your new opportunities… let your boss know.

Now this is a struggle in itself.

What if they get mad at you? Will they feel betrayed or will they understand? Will this ruin your chances of getting a good reference letter?

This depends on how you submitted your two-week notice and resignation letter.

The important thing is to be tactical and professional, and we are about to teach you how to do it!

Read on to find out:

  • What Is A Two-Week Papers (And Why It Matters)
  • How to Quit Your Job in 4 Simple Steps
  • 3 Practical Resignation Letter Example

So, let’s get started!

What’s a Two Weeks’ Notice and Why Does It Matter?

Notifying your boss about leaving your job is not the same as leaving your job.

Between these two activities there is a time frame, usually two weeks, that allows you and the company to get things done.

This is called a two week notice

Filing such a notice is standard procedure at most companies and you can probably find the details about it in your employment contract.

Why is it so important? There are many reasons, the most important are:

  • Getting the job together. A two-week notice gives you enough time to complete final job obligations and tasks, or instruct other employees on how to complete them.
  • Finding a replacement. The notice gives the company a two-week start-up to start looking for a new replacement. After all, someone has to fill your position, and the faster that is, the better.
  • To be professional. Even if you are legally obliged to make a two-week notice, you should consider it a civilized gesture rather than an obligation. Simply saying “I quit” is not only unprofessional, but also makes this work experience appear to be of no value to you and you don’t care.
  • Doesn’t burn bridges. When you leave a job, your employers need to do a lot of work – they should make sure your job is distributed among other employees and also start looking for your new job. If you just get up and leave without notifying, you will have a very difficult time for your colleagues. So it’s very important to give this warning if you don’t want to bridge them.
  • Getting a good reference. Let’s say even if your boss behaves horribly with you and you really don’t mind keeping your options open to them, you still need to be professional with your resignation. Leaving without notice will certainly not give you a good reference, and that (potentially) won’t look good in the eyes of future employers.
  • How to Quit Your Job [Step by Step]

Now that we understand the importance of a two-week notice, it’s time to move on to the real deal: How to make a two-week notice.

Here are the steps you can take to make this resignation speech as easy and professional as possible.

#1. Who to Notify

When reporting on your resignation, it is VERY important that two people know first: your direct supervisor and the HR representative.

Your direct supervisor will need to figure out how to distribute your work among other employees and find a replacement.

On the other hand, the HR representative will have to deal with all relevant paperwork.

So, as soon as you make up your mind, schedule a meeting and let it be the first to learn.

#2. When to Notify

Technically, you can give two weeks notice when you decide.

However, if there is a large project at work or an important task has been assigned to you, it’s best to complete it before leaving.

That way, it won’t look like you’re jumping off the ship and relinquishing your responsibilities to someone else. How do you put in your 2 weeks notice?,#What does a 2 week notice consist of?,#How do I write a 2 weeks notice email?,#Do you give two weeks notice on Friday or Monday?,#Should I email my two weeks notice?,#Can my employer fire me for putting in my 2 weeks notice?,#Can I handwrite a two week notice?,#Can I put in my two weeks notice while on vacation?,#How do I tell my boss I quit nicely?,#How do I quit my job gracefully?,#How do you politely quit a job?,#How do you quit a job with a short notice?,#What are you entitled to if you resign?,#How do I quit my job without two weeks notice?,#Should I tell my boss I want to quit?,#How do you quit a job over text example?,#Is it OK to resign via text message?,#Is it better to quit or be fired?,#Can a job not pay you if you quit?,#Do you get paid when you put in your two weeks?

How to Give Two Weeks' Notice (With Examples) | Indeed.com

#3. How to Notify

This is a face-to-face discussion, not by email or letter.

Unless it is impossible to have a face-to-face meeting, notifying your employer in a letter is a very impersonal way to have this conversation.

You will not be able to speak properly about the reasons for your departure, or even express your gratitude for the time you worked with this company.

If you decide to schedule a meeting, you should also prepare a written letter of resignation to your employer.

#4. What to Say

Now you have planned the meeting, walked through the door and finally you are standing in front of your boss.

Time to inform.

Here are our top 6 tips on how to do this …

Tip #1 – Get Straight to the Point 

There’s no point in covering the candy or having a long, detailed conversation. It will not be of any use to you or your employer.

Instead, be short, honest and courteous.

Incorrect Answer:

“Hello, Mr. Doe. Thank you for meeting me, I’m really grateful.

I wanted to talk to you about something. I am very happy to work for your company. This is a great opportunity. I remember the day this position was offered to me. When I got the phone I was so nervous I thought I might let me know I wasn’t getting the job. But I’m here. Working with the most amazing staff and …

… but despite all this, I decided to resign from my post. Trust me, I love this company. And my colleagues. And managers. And you are a great boss. I think the best thing for me right now is to quit. I hope you understand.”

Correct Answer:

Hello, Mr. Doe. Thank you for meeting me. I know your schedule is very tight, so I’ll try not to take too much of your time.

I wanted to personally inform you that I decided to resign from my post of assistant manager. I will gladly stay for the next two weeks to make the transition as smooth as possible and perhaps educate the replacement person.

I am very grateful to have the opportunity to work for your company. It has been a great experience and I hope to be in contact with as many people as possible.

I hope you understand my decision. ” How do you put in your 2 weeks notice?,#What does a 2 week notice consist of?,#How do I write a 2 weeks notice email?,#Do you give two weeks notice on Friday or Monday?,#Should I email my two weeks notice?,#Can my employer fire me for putting in my 2 weeks notice?,#Can I handwrite a two week notice?,#Can I put in my two weeks notice while on vacation?,#How do I tell my boss I quit nicely?,#How do I quit my job gracefully?,#How do you politely quit a job?,#How do you quit a job with a short notice?,#What are you entitled to if you resign?,#How do I quit my job without two weeks notice?,#Should I tell my boss I want to quit?,#How do you quit a job over text example?,#Is it OK to resign via text message?,#Is it better to quit or be fired?,#Can a job not pay you if you quit?,#Do you get paid when you put in your two weeks?

Tip #2 – Explain Why and When You’re Leaving

Even if you decide not to mention such information at the beginning of your conversation, it is very likely that your employer will ask you.

So be prepared to give a precise date of your departure and a reason why you made this decision.

If you don’t want to go into details, you can simply say “I’m after a new opportunity”.

Incorrect Answer:

Thank you for seeing me, Ms. Doe.

I am here to let you know that I have decided to leave the company. I can’t sincerely get the way things are going here anymore. Is the manager and his colleagues always breathing on my neck? … Anything but friendship.

So… yes, I quit. ”

Aaand cut the stage. Pretty dramatic, right?

Two Weeks Notice Letter Sample - Free Download

Correct Answer:

Thank you for seeing me, Ms. Doe.

I wanted to give you my two-week notice along with my resignation letter. I really appreciated how this work experience helped me improve my marketing skills, but unfortunately I decided to pursue another job opportunity that better suited my career goals.

In two weeks, my last working day will be February 23rd. Until then, if you need anything from me, please let me know. ”

Tip #3 – Have a Positive Attitude

It’s not the time to be painful and aggressive. Try to focus on your good times at the company, what you have learned, and how your career has benefited from that experience. Stay away from topics like coworker drama and lunch break discussions.

Tip #4 – Show Appreciation and Gratuity 

There may be appreciation for the job opportunity, mentoring, skills and experience gained, networking or management method you have built.

Regardless of the subject, make sure you include at least one “thank you” in your report.

Tip #5 – Offer Your Help

Even if you are legally obliged to stay two weeks after submitting your report, you can offer to help with the transition and volunteer to train your new post or take on final missions.

Tip #6 – Be Prepared for a Counter-Offer

If you are a long-term and valuable employee of the company, don’t be surprised if you get an offer from your employer. They won’t let you go so easily.

Whether to accept or reject the offer depends on you and your original reasons for resigning.

If the employer’s offer sounds tempting, let them know that you will consider it and return to them with an answer. This way, you can re-weigh your options and reassess your decision.

If you decide to leave, thank them and refuse the offer professionally.

How to Write a Resignation Letter

After giving the two-week notice, it’s time to hand over your resignation letter.

A letter of resignation is an official document that solidifies your decision to leave and makes your decision even more formal.

It will also mark the exact date of your report in case of any legal issues in the future.

Now, when it comes to how to write a letter of resignation, you need to follow the structure below:

Letterhead

As with any official letter, you must provide your personal information (name, surname, position in the company), date and information of the recipient (name, surname, position in the company).

“John Doe

Software engineer, W Company

04/11/2020

To who:

Jane doe

CTO, W Company ”

First Paragraph

After greeting the recipient, you must state the purpose of the letter and announce your resignation. This is also where you specify your last working day by stating the date. Your reasons for resignation are optional.

“Dear Mrs. Doe, How do you put in your 2 weeks notice?,#What does a 2 week notice consist of?,#How do I write a 2 weeks notice email?,#Do you give two weeks notice on Friday or Monday?,#Should I email my two weeks notice?,#Can my employer fire me for putting in my 2 weeks notice?,#Can I handwrite a two week notice?,#Can I put in my two weeks notice while on vacation?,#How do I tell my boss I quit nicely?,#How do I quit my job gracefully?,#How do you politely quit a job?,#How do you quit a job with a short notice?,#What are you entitled to if you resign?,#How do I quit my job without two weeks notice?,#Should I tell my boss I want to quit?,#How do you quit a job over text example?,#Is it OK to resign via text message?,#Is it better to quit or be fired?,#Can a job not pay you if you quit?,#Do you get paid when you put in your two weeks?

This letter is to announce my resignation from the software engineer position at W Company. It also marks the beginning of the two-week notice ending on April 25 ”

How To Write A Two Weeks Notice Letter (Sample Template Included)

Second Paragraph

In the second paragraph, you should briefly express your gratitude for the work experience and thank the employer for the opportunity. The more personal that sounds, the better.

“Working for this company and working under your direction has been one of the best experiences in my career. I am very grateful for the opportunity. ”

Third Paragraph

Offer your assistance and help with the transition and end with your congratulations and signature.

“If there is anything I can do to assist with the transition, please let us know. I’ll be happy to help you seek someone to fill the position.

Sincerely,

John Smith ”

If you want a more detailed guide on how to write a resignation letter, check out this article!

3 Resignation Letter Samples

If you put the above structure together, your resignation letter should look like the following examples:

#1. Resignation Letter Sample for an Entry-Level Job

Resignation Letter Sample for an Entry Level job

#2. Resignation Letter Sample for a Mid-Level Professional

Resignation Letter Sample for a Mid Level Professional

#3. Resignation Letter Sample for a Manager

Resignation Letter Sample for a Manager

Key Takeaways

Even if you have decided to do your dream job or have been offered a better job opportunity, you cannot avoid separation talks (in other words, a two-week notice and resignation letter to your current employer).

When it comes to it, keep in mind:

  • To whom / where / how do you report. Schedule a meeting and make sure your boss and HR representative are the first to learn. Best if you don’t have big assignments that you are leaving.
  • Your attitude. Focus on the good experiences you had during your current job rather than being painful and negative. Be short and honest and express your gratitude to the employer.
  • Structure your letter of resignation as follows: stating your resignation, stating your deadline, expressing your gratitude, and offering assistance during the transition.

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